How to Create an Event Booking with Multiple Function Rooms

Event Booking acts as the central hub for your event. It brings together all related bookings under one umbrella, linking Function Room Bookings, Table Bookings, and Group Bedroom Bookings into a single event. This allows you to manage every aspect of the event from one place.

1. Go to Hotel Manager > Event Area.
   
   
2. In Shortcuts, select Calendar Display, then choose the day you want to create the event.
   
   

     3. Right-click on the selected day to open the hidden menu, then select New to create a new event.

    4. Enter the Event Title and add the Personal Enquiry contact information.

      5. If required, add the Company details. These can be pulled through to the invoice.

6. The Date will automatically default to the day you selected on the calendar.
   
   
7. In the Description field, add a brief overview of the event. This is useful for providing your colleagues with important event information.
   

   
   

   

     8. Select the Reservation tab (next to the Event tab) to book the function rooms that will be included in the event booking.

9. To create the function room bookings:
   • Select New Block Function to create multiple function room reservations.
     
     
   • Select New Function to create a single function room reservation.
     
     

In this example, we are booking two function rooms, so select New Block Function.

    10. Enter the booking times for the function rooms. In this example, the rooms will be booked from 9:00 AM to 5:00 PM (8 hours).

• Click the three dots (...) in the From field to open the calendar, then set the start time at the bottom of the window.
  
  
• Repeat the same process in the To field to set the end time.
  
  
• Alternatively, you can enter the total number of hours the function rooms will be booked.
  
  

    11. Enter the number of attendees, then tick the function rooms you want to book and click Book Rooms.

    12. Once the system has created the bookings, click Close to close the booking form.

13. You should now see the function room reservations listed on the Event page.
    
    

    14. To assign a room layout, open each individual reservation, select a Layout from the drop-down list, then click Save to Close.

See next: How to Create Event Itinerary

How to Create an Event Booking with Single Function Room 
How to Create a Group Bedroom Booking from Event Booking